5 Tips to Powerful Meeting Presentations

The Business of Storytelling: 5 Tips to Powerful Meeting Presentations

Imagine our ancient ancestors, eyes reflecting the dance of campfire flames, narrating tales of valiant hunts and celestial wonders. Fast forward to today: we might have traded firesides for flashy screens, but the essence of a gripping story remains unchanged. In the corporate jungle of general sessions filled with multiple presentations, the right narrative and presentation style can turn a monotonous meeting into a standing ovation event. It can deliver greater education and engagement with a message that drives the audience to act.

Dive in, and let’s begin to retool your storytelling arsenal for your next multi-presentation general session.

1. Open with Intrigue:

The initial minutes will craft the tone for the entire general session. Think of this speaker and message as “the opening act” in what may be a lengthy slate of speakers on various topics. Start strong! If you begin with a relatable incident, a shared memory, or a question that stirs curiosity…you will drive attention and interest! Don’t dive straight into the maze of facts and figures. The opening is your hook – it doesn’t just captivate; it sets the stage for the sequence of presentations to come.

2. Pace and Style:

Just as our focus wanes and waxes during a workday, your general session, featuring multiple presentations, should be devised to maintain engagement throughout. Monotony is the enemy of attention. Plan to shift from an energetic style while highlighting successes to a more measured, thoughtful speed when delving into challenges. You can also plan to mix up the style of content presentation by incorporating panels or interviews or audience interaction. For example, when discussing quarterly growth, employ an upbeat tone with vibrant visuals and perhaps the incorporation of a panel of company leaders to share in the delivery. But when transitioning to the hurdles encountered, slow down with a single key speaker, accompanied by more subdued, introspective visuals. This change in pace and style re-engages the audience, refreshing their attention.

3. Visuals – Power in Simplicity:

The human brain is naturally attuned to imagery, making visuals an indispensable tool in presentations. However, the power lies in clarity, not clutter. The visuals support the speaker—not the other way around. Opt for clear and compelling images that accentuate your message without overwhelming it. Pull out key words or figures in a bold infographic instead of adding a paragraph of copy that no one will read. Incorporate animations or dynamic text sparingly, ensuring they enhance rather than distract. Let visuals serve as a supporting pillar, enriching but never overshadowing the speaker and the core message.

While key metrics such as, “we have seen a 7% increase in Q3 profits,” can inform and are important to convey, it’s the stories behind those numbers that truly engage. Instead of merely citing figures, weave in the narrative of Jake from Marketing and his weekend brainstorm that led to an important initiative or the testimonial from a client who says your product was transformative. Avoid putting up dense and tiny facts and figures that cannot be read or digested in a short time span. Data provides the facts, but stories make them unforgettable.

4. Foster a Heartfelt Connection:

Your audience might overlook a specific data point, but they won’t forget the emotional journey. From heartfelt anecdotes to moments of light humor, sprinkle emotions throughout your discourse. It’s the sentiment that etches memories. Authentic dialogues humanize the often-faceless corporate facade, providing a glimpse into genuine experiences and decision-making intricacies. Panel discussions or Q&A with leadership can prove valuable or open interviews with company customers can provide genuine insight. Such interactions not only build trust by demonstrating the value placed on real relationships, but they also offer dynamism that keeps audiences engaged. Remember, in the corporate narrative, while data speaks, emotions resonate.

5. Close with Precision and Purpose (Your CTA):

Every tale reaches its climax…the big finish! In corporate tales, this crescendo is your Call-to-Action. Having navigated the audience through your narrative landscape, now guide them towards the next step. What should be their takeaway or their subsequent move? Make this CTA lucid and compelling.

In the chronicle of human communication, from ancient epics to modern pitches, storytelling isn’t limited to the artistic realms. It’s the secret spice in the corporate recipe. As you prep for your subsequent multi-presentation general session, embrace this fact: within each report and every spreadsheet, there lies a saga craving expression. Craft it well.

Eric Lindberg

Eric Lindberg

Eric is a Creative Direction dynamo with over 15 years of experience, turning meetings worldwide into electrifying events! His unmatched expertise ensures every event strikes the perfect balance between information and entertainment, propelling sales and satisfying participants like no other. Dive into any project with Eric and watch him masterfully transform it with his strategic genius!
Exclaim, Inc. is a Creative Experiences Agency that partners with worldwide clients to build relationships with audiences via strategic and creative platforms in EVENTS & EXPERIENTIAL, VIDEO & MEDIA, and DIGITAL & DESIGN. From planning to execution, Exclaim offers a valuable extension to your team for comprehensive campaigns or single projects.