{"id":4404,"date":"2023-11-10T12:25:11","date_gmt":"2023-11-10T18:25:11","guid":{"rendered":"https:\/\/exclaim-inc.com\/?p=4404"},"modified":"2023-11-15T14:02:59","modified_gmt":"2023-11-15T20:02:59","slug":"use-it-or-lose-it-engagement-for-live-meetings","status":"publish","type":"post","link":"https:\/\/exclaim-inc.com\/blog\/use-it-or-lose-it-engagement-for-live-meetings\/","title":{"rendered":"Use It or Lose It! <br>Engagement For Live Meetings"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column css=&#8221;.vc_custom_1697039156665{margin-bottom: 0px !important;}&#8221;][vc_column_text]Forget the days of passive audiences nearly snoozing through meeting sessions. We&#8217;re after enthusiasm, energy, and participation, where attendees connect with the content and each other. Unique personal and professional opportunities at live events are irreplaceable, and it&#8217;s crucial to maximize this singular chance.<\/p>\n<p>Today\u2019s planners can aim to blend education, hospitality, entertainment, and interaction, crafting memorable experiences that resonate well beyond the event.\u00a0 Clearly, there are many variables in structuring a meeting, but consider these essential elements to stir up engagement.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/3&#8243; css=&#8221;.vc_custom_1697039156665{margin-bottom: 0px !important;}&#8221;][vc_single_image image=&#8221;4428&#8243; img_size=&#8221;full&#8221;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<\/p>\n<h2 style=\"line-height: 1; margin: 0 0 0.5em 0;\">ENGAGEMENT vs. ATTENTION<\/h2>\n<p>Attention is the first step, but real engagement demands participation, interaction, and activation, requiring thoughtful orchestration. People need an active role to play. This can be simple, like raising a hand to indicate agreement. Or it might be something like participating in an audience response poll, or playing a game, or adding to an idea board, or participating in a team building activity. Of course, this can also be more complex such as a collaborative workshop or brainstorming session.<\/p>\n<p>So how do we approach this in the overall planning process?[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2>DEFINE AND ASK<\/h2>\n<p>Begin by defining the desired input, envisioning the engagement, understanding the incentives for attendee participation, and planning for the utilization of gathered insights.<\/p>\n<p>Then, explicitly invite engagement, prepping attendees beforehand, designing participatory activities, and assigning meeting roles and jobs to foster ownership in the delivery of outcomes.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1700078468249{margin-bottom: 15px !important;}&#8221;]<\/p>\n<h2>THE THREE \u2018S\u2019 RULE<\/h2>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;2\/3&#8243;][vc_column_text]When you get to the point of designing specific targeted engagement within your meeting, keep it SHORT and SWEET, and give it some SPACE.<\/p>\n<ul>\n<li><strong>SHORT:<\/strong> Our attention spans are super short.\u00a0Trim the lengthy talking head presentations.\u00a0\u00a0 In fact, many keynote speakers and top corporate leaders will do a shorter \u201cspeech\u201d and then do a smaller workshop or exchange. This deeper engagement opportunity is way more valuable to the specific needs of your audience.<\/li>\n<li><strong>SWEET:<\/strong> Craft content that effectively reinforces messaging, promotes retention, and builds interaction.\u00a0This can include interactive games, polls, interviews, competitions or workshopping.\u00a0 In addition, agenda elements with more crafted engagement can break up more fact-heavy presentations to deliver a better paced flow.\u00a0By developing engaged learning, you are giving voice to ideas and making attendees a part of your story&#8230;instead of just passive observers.<\/li>\n<li><strong>SPACE:<\/strong> Engagement requires some time built into your agenda. Thoughtfully make space for exchange, questions, and participation.\u00a0Consider this\u2014you can provide an environment where attendees learn from one person at a time\u2014or you can provide a place where there is shared knowledge, opinions and expertise amongst everyone present. The latter is way more impactful.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/3&#8243;][vc_single_image image=&#8221;4426&#8243; img_size=&#8221;full&#8221;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/3&#8243;][vc_single_image image=&#8221;4412&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<\/p>\n<h2 style=\"line-height: 1; margin: 0 0 0.5em 0;\">CRAFTING THE RIGHT ENVIRONMENT<\/h2>\n<p>Move beyond standard meeting setups in order to signal immediate engagement opportunities.\u00a0 This can be as simple as using small discussion tables or lounge seating areas in a meeting. \u00a0Perhaps incorporate an in-the-round presentation setting.\u00a0\u00a0 \u00a0Another consideration would be the utilization of the break and dining space and time to specifically craft targeted engagements.\u00a0 Provide an intentional means for people to talk to each other as well as provide input.\u00a0\u00a0\u00a0 Creating a comfortable atmosphere helps to break down barriers. It sets the stage for an attendee to be an active participant.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_separator][vc_column_text css=&#8221;.vc_custom_1699641040602{margin-bottom: 20px !important;}&#8221;]Remember, engagement\u2019s true focus is about what that attendee remembers afterward. It\u2019s about whether they walk away feeling curious vs. bored, inspired vs. indifferent, confident vs. overwhelmed. Planners must design unique, interactive formats for meaningful exchanges, ensuring that each live event is a well-strategized chance to excite, inspire, and extend dialogues.[\/vc_column_text][vc_separator][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;8\/12&#8243;][vc_column_text css=&#8221;.vc_custom_1699889680407{margin-bottom: 20px !important;}&#8221;]<\/p>\n<p style=\"font-size: 150%;\"><em>\u201cI\u2019ve learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel.\u201d<\/em><\/p>\n<p>[\/vc_column_text][vc_column_text]<\/p>\n<p style=\"text-align: right;\">\u2014 Maya Angelou<\/p>\n<p>[\/vc_column_text][\/vc_column][vc_column width=&#8221;4\/12&#8243;][vc_single_image image=&#8221;4417&#8243; img_size=&#8221;full&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>In modern meetings, engagement means way more than just harnassing attention. It means participation and interaction and activation.  It\u2019s true focus is about what that attendee remembers afterward. It\u2019s about whether a person walks away feeling curious vs. bored, inspired vs. indifferent, confident vs. overwhelmed. So how can we structure engagement in the planning process?<\/p>\n","protected":false},"author":24,"featured_media":4411,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[162],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Use It or Lose It! 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